Good writing skills are essential in writing official emails, reports, letters, blogs, brochures, etc. Good written communication is the one where you can convey the message accurately to the receiver. So, one should improve writing skills for the same.
In the beginning, It is necessary to strengthen the core. You should be familiar with basic language, spelling, and grammar.
Whether you want to write an informative blog, make a report at the workplace, or simply write a storybook, all the things require smooth writing skillsets. Even when you are looking for a job, your resume is the first impression of yours. If the employer finds silly spelling or grammatical mistakes, it may show that you are not sincere enough for the job.
The writing skills also matter a lot while writing the contents of a website. This is because an attractive and grammatically correct content always grabs the audience’s attention and creates a good impression.
So, how can I improve my written communication skills?
- Learn the basics
- Observe good writing skillsets
- Start practicing to improve writing skills
- Do trials and errors
- Learn from mistakes to improve writing skills
- Enhance your writing skillsets
- Keep learning new things
In the beginning, we will learn from the basics to understand each & every aspect of written communication. Also, we will learn a practical approach to improve writing skills.
1. Learn the basics
There are many times in life when you have to write a letter, report or email. Also, each of the above-mentioned forms requires a different writing style. A letter includes formal as well as informal writing. A formal letter should be more of a professional nature whereas the informal letter can be friendly.
If you are writing a letter or email, then you should always greet the receiver at first. You can write ‘Dear Richa’ if you know the name of the receiver. If you are writing an email to your boss or the name of the receiver is unknown to you, then you can simply write ‘Dear Sir/Ma’am’ as the case may be.
Also, never forget to end your email with polite remarks like ‘Thank you’ or ‘kind regards’, etc.
Whenever you are writing a business report, you should stick to professionalism. There are various types of business reports like justification or recommendation reports, investigative reports, compliance reports, and so on. So, you should improve writing skills to write the same.
So, the investigative report is mainly prepared after an investigation. It is prepared to inform the other party about the actions that can be taken based on the evidence found.
Moreover, there are also compliance reports. So, these reports are written to the government to inform about the compliance of rules or law.
If you want to improve your vocabulary skills, then you can check out our ‘Exclusive Guide to sharpen soft skills – Vocabulary.’
2. Observe good writing skillsets
After you finish learning all the basics, you can read editorials, newspapers, storybooks, blogs to improve your skill sets. Like if you are planning to become a blogger, you can observe the writing skills of the famous bloggers.
In addition, you can re-read their blogs to understand their style. Storybooks also help to understand simple sentence formations. Also, it will improve your grammar.
Besides this, you can watch English movies or read novels to increase vocabulary. You can read a few famous books like Alchemist, the girl on the train, Life is what you make it, etc. Every time you come across a new word, you should find its meaning in the dictionary or thesaurus.
You should try to use that new word while writing anything the next time. So, such little observations can improvise your writing skills to a whole new level.
3. Start practicing to improve writing skills
After learning all the basics, you should start applying these things while writing to actually improve writing skills. This way, you will learn something new every time you practice. Furthermore, you can write stories or articles to improve your skills.
Also, do not hesitate to share your writings with your loved ones. So that they will tell you their viewpoint and you can sharpen the writing skillsets more.
Furthermore, In case, if you want to be a storybook writer or blogger, then you should grab a variety of opportunities. You can submit your article in magazines, newspapers, websites, etc, and start writing on a blogging platform as well.
Also, you may get rejected sometimes but you will also learn from it. In the future, you can start your blogging website or write a book as well. After all, practice is the key to success.
4. Do trials and errors
Whenever you learn a new word or writing style then implement it in your writings. After all, Life is all about new experiments. You will learn when you will try something out of the box.
Even if you get criticized, do not get demotivated. You should take the criticism constructively and work on those areas. Soon, you will improve writing skills and learn to write precisely.
5. Learn from mistakes to improve writing skills
You should review your skills once in a while. It helps you to understand where you stand. Thereafter, you can plan on how to improve your written communication. It will help you understand your key strengths and weaknesses.
Furthermore, you can work on your weaknesses and strengthen your strengths. Also, learn from the mistakes of other people. This way, you will grow wiser.
6. Enhance your writing skillsets
If you want to upgrade your skills, then there is no limit on how much you can excel in your knowledge. You should always keep learning new things and practice daily. Also, you should upgrade yourself according to the new trends.
7. Keep learning new things
Besides this, you should keep learning new things every time. In other words, you should always brush up your skills until you get perfect into it. It may sound boring and painful at first, but that minimum pain is necessary to take yourself to the next levels. it will be fun when it becomes a habit.
Eventually, you will enjoy learning something new each day. Also, you should achieve expertise in the current writing skillsets. Nobody knows It may open a door of new opportunities for you. When you will follow everything, you will surely improve writing skills.
Moreover, you can refer the below-explained step wise guide to write professional emails.
You can also read our blog on ‘types of soft skills‘ to get more knowledge about written communication as well as other types.
In conclusion, there are many aspects of written communication. You may feel that it is too vast, but its implementation will give you lifetime benefits. Especially, good writing skills are essential in the creative field. It generates many career opportunities.
Furthermore, you can also write a book or become a blogger on the internet. It can prove as a turning point in your life.
Also, good writing skills are essential for a scriptwriter, content writer, and similar kinds of jobs. When you will get exposed to more words, it will also improve your speaking style.
Moreover, these skills are important in many other fields as well. Every employee has to write an email once in his work life. Good writing skills are essential to convey the right message with a few words.
One may have technical knowledge of his field, but if he lacks basic written communication skills then it somehow creates a bad impression in front of others. So, you should learn the basics as early as you can.
Answer: You have to start writing anything. Try to write shorter sentences. You have to keep the paragraphs short because it is convenient to read short paragraphs.
Also, you should use simple words that give the reader a better understanding. A good vocabulary knowledge also helps in writing effectively.
2) How to write an attractive article?
Answer: You have to write a catchy introduction to grab the attention of readers. Also, you should try to write in a flow. The readers should be able to link the topics. It is always good if you write in paragraphs or point wise.
It gives the reader time to think and grasp things. The reader should be able to relate things while reading.
3) What are the things to follow while writing a resume for the first time?
Answer: You can refer to your senior’s resume to get an idea about writing a resume. Never do any grammatical or spelling mistakes in a resume. This creates a bad impression of yourself on the interviewer.
As a fresher, your resume should not be more than one or two pages. Make tables wherever necessary. You can write details about qualification in a table.
4) What are the benefits of good written communication skills?
Answer: Good writing skills creates an impression on others. If you make silly spelling mistakes and grammatical errors, then it may ruin your impression.
Good writing skills help others to understand your message better. You will be able to write clear and concise messages.
5) Why written communication skills are important?
Answer: Written communication helps you to reach a large audience. Also, reports & formal letters act as a piece of evidence. Written communication has great importance in business.
6) What communication skills are important for a manager?
Answer: A good skill set of communication skills helps the manager in effective team building. It helps them to motivate the employees.
Also, they can easily resolve to complicate problems by communicating with employees. This helps them to maintain good relationships with everyone as well.
7) Are writing skills still needed at the workplace?
Answer: Good writing skills are imperative in the workplace. Every employee has to report the seniors and managers about the task completed by them at the workplace.
Also, they have to send important documents by mail. Good writing skills are necessary for delivering a clear and concise message. A proper message does not lead to confusion and conflicts.
8) How do you master the writing skills?
Answer: You have to brush up the basic grammar, spellings, and vocabulary to write flawlessly. You can read books to improve your skills.
Also, you can find a like-minded friend, join workshops, or meetup to improve writing skills. You have to practice daily to master writing skills.