You may hear the name staffing. Do you know what it is and how it works?
It is one of the most important functions of management and it deals with the selection of people for an organisation.
so let’s start a detailed blog on staffing.
Whats if it for me?
Definition of staffing
After planning and organizing the next function of the manager is to perform the Staffing function.
It refers to recruiting, selecting, appointing the workers, assigning them duties, maintaining friendly relations, and taking care of the interests of employees.
It also includes training and development of the workers, deciding their salary, promotion, increments, etc, judging the performance, maintaining records of every employee.
The success of any business doesn’t rely only upon the physical or the financial resources available with the company but it depends upon the usage of these resources by human resources.
So, staffing involves manpower planning, recruitment, selection, training, compensation, promotion, and maintenance of managerial personnel.
It involves finding the right person for the right job having the right qualification, doing the right job at the right time.
In other words, we can say that it is a managerial function of filling and keeping the positions filled in an organizational structure.
Importance of staffing
Expert Staff can help the organisation to reach the number one position in the market. But on the other hand, unskilled staff can bring you down in the market.
The performance of an organisation depends upon the production of its employees.
Therefore a person must get the right position in the organization, according to their ability, talent, aptitude, and specializations so that it will help the organization to achieve the pre-set goals accurately by the 100% contribution of manpower.
Proper Staffing ensures the following benefits to the organization
1. Filling the roles by obtaining competent personnel
A staffing function is needed to fill the job position.
There will be no use of job position unless and until these are occupied by employees and it is through staffing function only that employees are selected to fill the vacant job.
The staffing process helps in getting the right people for the right job at the right time.
In other words, staffing function helps the management to decide the number of employees needed for the organisation and what are qualifications and experience required.
2. Placing the right person at the right job
Staffing ensures high performance by placing the right person on the right job by proper recruitment and selection.
Employees are given a place according to their skills. The staffing process helps to improve organizational productivity.
Therefore, through proper selection of employees in the organization, it can increase the quality of the employees, and through proper training, the performance level of the employees can also be improved.
3. Growth of enterprise
By selecting efficient staff, staffing secure continuous survival and growth of the enterprise. An organization can only grow with the efforts of its employees.
4. Optimum utilization of resources
Through manpower planning and job study, we can find out the number of employees and types of employees required in the organisation.
So there are no chances of over staff and shortage or under-utilization of personnel.
5. Helps in competing
Two organizations can easily acquire the same type of physical resources and financial resources but what is much needed to differentiate in the market is human power.
An organization with well ordered staff can easily win over its competitors.
6. Improves job satisfaction and morale of the employees
Staffing function does not only depends on end with the interviews of employees, it includes developing the skills of employees, training, promotion, compensation, etc, and all these activities help in motivating the employees and boosts up the morale of the employees.
It helps in providing job comfort to the employees and thus keeps their morale high.
In other words, With proper training and development programs, the employees get motivation and their efficiency improves and they feel assured in their career advancements.
7. Key to effectiveness of other functions
No other function of management can be carried out without efficient staff because all the functions are performed by human beings and human beings join the organisation by staffing function only. It maintains harmony in the organization
Therefore with an overall performance of proper staffing in an organization, the individuals are not only recruited and selected and but, their performance is regularly judged, and promotions are made on merit which promotes harmony and peace in the organization for the achievement of overall objectives of an organization.
Process of staffing
Staffing is the process of recruiting employees who are available for certain positions in a company. Steps involved in the staffing process are
- Establishing the manpower requirement
- Placement and orientation
- Training and orientation
1. Establishing the manpower requirement
Manpower planning starts with the estimation of requirement which means finding out number and type of employees needed by the organization in the future.
It can be viewed as the quantitative and qualitative measurement of the labour force required in an enterprise.
Manpower requirement is not only finding out the number of people needed but also the type of people needed.
Type of people means what should be the eligibility of the people whom we need to select.
For estimating the manpower requirement company will take following three steps:
- Work Load Analysis: This requires the number and type of employees required to perform various jobs designed in the organizational structure.
- Workforce Analysis: It means analyzing the existing workforce or employees already holding the job positions and how many of them are over-burdened or under-burdened.
- Comparison: After doing workload analysis and workforce analysis, the manager compares both as an excess of workload over workforce indicated understaffing and you need to appoint more people whereas an excess of workforce indicated over staffing and you need to remove or transfer some employees outside.
As both overstaffing and understaffing are undesirable. But The manager tries to find out the manpower requirement by equating workload analysis to workforce
It refers to the process of inducing a large number of people to apply for a job in the organization.
After estimating the number of employees required, the manager tries that more and more people should apply for the job so that the organization can get more choice and select better candidates.
If we can fulfil the requirement from inside, the organization through transfers and promotion, then it is very economical and fast but generally, organizations have to fulfil its requirement from outside the organization.
It refers to choosing the right candidate or the most suitable candidate to fill the empty position in the organization.
The selection is done through a process that may include a written test, interviews, etc.
4. Placement and orientation
Placement refers to the holding of post or filling of empty posts with the most suitable candidate.
After the selection of an employee, he /she is given an appointment letter and asked to occupy the unfilled place in the organization.
Orientation means the introduction of new employees to the existing employees. Usually, large organizations organize orientation programs to familiarize the new employees with the existing ones whereas in small organizations superior takes the new employees on round and introduces them with the existing employees.
5. Training and orientation
To improve the competence of employees and to motivate them it is necessary to provide training and development opportunities for employees so that they can reach the top and keep improving their skills.
Organizations may have in house training centres or arrange with some institutions to provide training for their employees.
Training and development not only motivate the employees but also improves the efficiency of work.
By offering the opportunities for carrier advancement to their employee’s organizations can improve their effectiveness and efficiency that will help in achieving the organizational objectives.
Staffing is one of the most important activities of the administration. It decides who, when, how, where will do what type of work for the organization. The staffing decides how efficiently the organization will be able to achieve its desired goals.
The success and failure of any organization depend upon its human resources. Efficient people can take the management at great heights and inefficient employees can bring it down. It consists of manpower planning, recruitment, selection, training, compensation promotion, and maintenance of managerial personnel.
Frequently asked questions
Selection is considered as negative process because during the process of selection number of rejected candidates is more than the number of candidate selected.
The pre-requisite of selection is recruitment because in recruitment company receives larger number of applications and then only selection process starts.
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